The following is intended to clarify the role of the Part-time Faculty (PtF) with respect to other key staff members at NTU. It also serves to inform Contributing Scholar faculty (CS faculty) of the PtF hiring, orientation, and facilitation process.
Hiring
Initialization and Orientation
Course is assigned to the PtF
Class begins
Exams
Final grade reporting
Course editing
Hiring
- Candidates see/respond to ad online.
- Candidates apply online at: http://www.waldenu.edu/careers/find.html
- Applications/CVs are reviewed by Recruiter
- Qualified applicants documents are sent to the Hiring Manager/ Academic Review Team at NTU SEAS.
- Recruiters schedule interview
- Applicants are interviewed by Review Team
- Candidate completes application form, is notified that official transcripts are required
- Hiring Manager approves offer to candidate - (HM adds offer Activity to webhire process for Recruiter to process)
- Recruiter makes contingent verbal offer
- Recruiter sends offer letter approved by Dean and associated employment documents via electronic delivery.
- Background and reference check is implemented. Cleared or rejected for hire
- Employment documents are recieved and verified then sent to HR/Payroll in Minneapolis, Baltimore
- Recruiter notifies staff of new hire including: Dean, Online Concierge, Faculty Chairs, Course Deployment and Logistics, Online Training, Registrar's Office, Academic Administrator
Initialization and Orientation
Online Concierge sets up webmail account and sends email instructions to PtF
CID schedules PtF Training, provides access to Academic Classroom, and sends participation instructions to new PtF. CID gives audit status to the new PtF for the Master Classroom to which the PtF is initially assigned. CID also provides a PtF Handbook (maintained by Academics).
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Course is assigned to the PtF
A course is assigned to the PtF and a text is sent, if needed, from Academics. Academic Course Coordinator (Beryl Younkin) sends list of LMS courses to partners reminding them of the differences in operating procedures and obligations between old-model NTU courses and the LMS courses.
The PtF contacts the CS faculty:
- Introduces self
- Confirms exam schedule and responsibility for question creation, grading rubrics
- Interaction roles (invite CS faculty to participate in discussion boards)
- Confirm syllabus and check the web version to make sure they're synchronized.
- If there is more than one section, the Lead PtF introduces him/herself to the other PtF and discusses course editing responsibilities.
Five to seven days before the course begins, CID sets up local classroom. Online Concierge sends message to PtF with:
- instructions for accessing the local version of their classroom,
- electronic faxing instructions and procedures
- proctor checking login procedure. PtF will check proctor information for all registered students and coordinate with Assistant Registrar (Wayne Barnhart) to resolve problems
- ftp instructions and password for submitting graded exams
- final grade submission instructions
Class begins
PtF posts announcement with exam schedule, office hours, email turnaround expectations, emergency email address or phone number.
If phone interaction is desired with students, PtF purchases a phone card and submits expense form to AD for reimbursement.
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Exams
PtF communicates with proctors and students about exam schedule. (Before each exam, PtF must remind students to inform him/her of proctor changes.) Proctors are sent instructions:
- Proctors should fax exams to supplied 800 number or send hard copies to Academics in Minneapolis.
- Proctors should keep hard copies of exams until four weeks after the end of the term.
PtF indicates corrections on student exams using Adobe Acrobat. PtF sends students the corrected exams and ftp's the exam to the Archive.
PtF contacts CS faculty and provides ftp instructions/password for retrieving/examining graded exams/assignments. PtF should notify CS faculty that exams have been posted.
If PtF cannot obtain exams or other material needed from CS faculty, he/she should contact AD immediately.
Final grade reporting
PtF submit recommended grades to CS faculty. If no response is received within five days, PtF will notify AD for further instructions.
PtF inputs grades to student information system.
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Course editing
PtF have the ability to edit the local and Master version of the course. Any major content edits must be documented and approved by the Chair or Lead Faculty. Some changes may be made to the local copy, intending that they remain local and be deleted at the term end. The level of documentation depends on the change, according to the following major categories:
- Text editing - PtF should make minor text editing as needed. Major content changes (new paragraphs, examples, solutions, re-organiziation, etc.) must be approved by the Chair or Lead Faculty.
- Schedule changes – potentially a substantial change in course organization – This should be handled by adding highlighted text that calls attention to the change but does not alter the original organization of course content. Re-organizing the course materials can be tricky. Course Deployment and Logistics (CDL) should be asked to make these changes.
- Self-test changes can be handled by PtF.
- Syllabus changes – indicate the section of the syllabus that has been changed. Be sure to indicate that the accompanying NTU web page must be updated.
Course changes will be frozen 6 weeks before the start of the next term the course is offered. PtF will be sent a reminder to make all changes 8 weeks before the start of the next term the course is offered.
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